Campus Cards & Employee Badge Payments FAQs
Updated
by Carolina Villatoro
Campus Cards & Employee Badge Payments FAQs
This article answers the most frequently asked questions about Byte's Campus Card and Payroll Deduct integrations. Learn which providers are supported, accepted payment types, dual payment reader functionality, transaction reporting, minimum balance requirements, and how to access and export transaction data.
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What types of payment integrations does Byte support?
Byte supports both Campus Card and Payroll Deduct integrations.
Byte Currently integrates with:
- Atrium
- CBORD
- Illumia (Formerly Transact)
- TouchNet
Payroll Deduct Integrations
Byte also supports payroll deduction programs that allow employees to make purchases using their employee badge, subject to the organization's payroll provider and implementation requirements.
If you're interested in enabling payroll deduction, please contact your Byte representative to discuss compatibility and implementation requirements.
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What tender types are supported?
Depending on your provider, Byte supports:
- Dining Dollars
- Flex Dollars / Flex Points
- Meal Plans (supported with select providers)
- Payroll Deduct (employee badge payments)
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Will my kiosk still accept credit cards?
Yes. Campus Card and Payroll Deduct kiosks continue to accept traditional credit and debit card payments.
All kiosks configured with a Campus Card or Payroll Deduct integration include two payment readers:
- Primary Reader – Traditional credit and debit card payments.
- Secondary Reader – Campus ID cards or employee badges for Campus Card or Payroll Deduct transactions.
This allows customers to choose their preferred payment method while maintaining standard credit card acceptance.
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Can a kiosk support both credit cards and Campus Cards (or Payroll Deduct)?
Yes. Byte kiosks configured for Campus Card or Payroll Deduct integrations continue to support traditional credit and debit card payments. Customers simply use the appropriate reader for their preferred payment method.
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What is the minimum required card balance?
Byte allows clients to configure the minimum required card balance needed to unlock a kiosk using a Campus Card or Payroll Deduct badge.
- Minimum allowed balance: $1.00
- Most clients configure a preauthorization amount between $1.00 and $30.00, depending on their organization's policies.
This setting can be updated at any time directly from the Byte Dashboard, allowing administrators to adjust the required balance as operational needs change.
Users can update this value at any time by navigating to Stores > [Select Store] > Financial > Edit. Modify the Preauthorization Amount field and select Save to apply the new minimum balance requirement.
Note: Updating the preauthorization amount only changes the minimum balance required to unlock the kiosk. It does not affect how purchases are processed or charged by your campus card or payroll provider.
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Where can I view Campus Card and Payroll Deduct transactions?
Campus Card and Payroll Deduct transactions can be found under the Transactions tab within the Byte Dashboard.
Transactions for both Campus Card and Payroll Deduct purchases will typically display:
- Customer Name:
XXXX Apriva - Status:
CAMPUS
To quickly locate these transactions, you can use the Type filter at the top of the Transactions page and select Campus to display only Campus Card and Payroll Deduct transactions.
Note: Student and employee information is encrypted by the payment provider and is never shared with Byte.Additional Reporting: Your Campus Card or Payroll Deduct provider (e.g., Atrium, Illumia, CBORD, or TouchNet) will always maintain the complete transaction history, including student or employee account information that is not available within the Byte Dashboard. If you need additional transaction details, account balances, or user-specific reporting, please refer to your provider's administrative portal.
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How can I export campus card and Payroll Deduct transactions?
To export transactions:
- Navigate to Transactions
- Select Export. [Click on the export icon located next to the refresh button]
- Click Export Transactions
- In the export window, use the Payment Type filter to select:
- Campus Card Sales Only (exports only Campus Card and Payroll Deduct transactions)
- Credit Card Sales Only
- All Payment Types
- Download the CSV file and open it in Excel or Google Sheets.
For more information, see:
How to Export Transactions for Enhanced Sales Analysis
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Who controls Campus Card and Payroll Deduct account balances?
Campus Card balances and Payroll Deduct account settings are managed entirely by your institution or organization and their respective payment provider.
Byte does not:
- Add or remove funds
- Modify employee payroll accounts
- View student or employee account balances
- Manage meal plans, dining dollars, flex points, or payroll deductionsQuestions regarding balances, funding, payroll deductions, or account eligibility should be directed to your campus card office, payroll department, or payment administrator.
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Can Byte see student or employee information?
No.
Student and employee information is encrypted before reaching Byte.
Byte cannot view:
- Student or employee names
- Student IDs or employee badge IDs
- Card or badge numbers
- Account balances
- Payroll account information
This protects user privacy and helps institutions maintain security and compliance requirements.
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Why don't Campus Card and Payroll Deduct transactions look like credit card transactions?
Campus Card and Payroll Deduct transactions are processed differently than traditional credit card payments.
Because these transactions are routed through your organization's payment ecosystem:
- Student and employee information is encrypted and masked.
- Campus Card transactions typically display a Status of CAMPUS.
- Customer names may appear as XXXX Apriva.
- Reporting may differ from traditional credit card transactions.
This behavior is expected and helps ensure sensitive information remains protected.
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Need additional help?
If you have questions about your Campus Card or Payroll Deduct integration, or need assistance with configuration, reporting, or troubleshooting, please contact our Support Team.
📧 campus@bytetechnology.co